Keeping inventory management costs down is crucial to any business. Everest provides your business with real-time inventory management that allows you to operate your business efficiently. Inventory details are kept up to date for all your sales channels including web, retail and distribution so your sales team can promise orders confidently and provide excellent service to your customers.
Integrated accounting, customer relationship management (CRM), eCommerce coupled with advanced inventory management features such as kitting, serial number and lot tracking, multiple units of measure, item matrix and more provide you the flexibility to better manage your inventory.
Inventory Management Features
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| Drop Ship Management |
Everest has features that help you take advantage of drop ship relationships with your vendors. Everest can automatically prompt you to generate a purchase order at the same time sales are entered. Product and quantity details are copied directly to the purchase order to save time and ensure the right product gets delivered. Drop ship purchases orders can also be generated in a batch at the end of the day.
When you later enter the vendor invoice, Everest will automatically assign the inventory to the related sales order and convert it to an invoice for you.
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Items can be configured to automatically be marked as dropship when they are added to a sales order. Users can also manually set items as dropship when large orders are taken or other special cases. |
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Shipping address used on the sales order will be assigned to the purchase order when it is created. |
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Delivery method requested by the customer will also be assigned to the purchase order when it is created. |
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Click the Generate Drop Ship PO button to get a preview of the purchase order that is about to be created. With a single click, click Generate PO to create the transaction. |
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| Inventory Tracking for Multiple Locations |
Everest tracks the inventory level of products separately for each of your store and warehouse locations. Staff in your west coast store can view how many units are available in their location, as well as your other locations from the same screen. Reorder points can also be maintained separately for each products allowing you to make intelligent purchase decisions based on the varying demand of each store.
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| Visibility of your true “Available for Sale” quantity |
Empower sales staff with real time visibility of the inventory you have “available for sale.” Knowing how many you have in stock is not enough. Everest provides you with quantity details that have already been adjusted by factors such as what you’ve already promised to other customers, defective units that need to be returned to the vendor, incoming purchase orders and more.
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View real time information on the total number of units in stock for all locations. |
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Location based quantity details can also be viewed for any item. Both total quantity details as well as a true “Available for Sale” quantity are visible at a glance. Drilling down on a quantity will display the exact stock bins in your warehouse where the item exists. |
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Number of units on sales orders and purchase orders can also be viewed. Drilling down here will display a list of pending orders with expected delivery dates. |
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Items can be configured with multiple sales and purchase measure. While viewing your item list, you can choose to view quantity details in the stock, sales or purchase measure. |
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| Style Management |
| Sell products that come in variations like Size and Color. Setup and maintain these products as an Item Matrix that lets you track inventory status for each variation. Styles can be setup with up to 5 different variations and an unlimited number of options. |
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| Multiple Units of Measure |
| Everest allows you to configure multiple purchase and sales measures for each of your products. Inventory can be purchased and sold in different measures while continuing to maintain an accurate count of how many units are in stock. Inventory details can be viewed at any time in your sales, purchase or stock measure. Purchase cost and sales prices can also be configured differently for each measure. |
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| History of All Transactions Affecting Quantity Levels |
Sales, purchase and other adjustments to quantity levels are all recorded as part of each item’s history. Reviewing a complete list of all transactions that have affected a product is easy with Everest.
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| Tools for conducting physical inventory counts |
Everest helps streamline your physical inventory counts with our Stock Count feature. Integration with data collectors helps your counters gain efficiency by scanning barcodes instead of hand-writing quantity details on a clipboard. Everest will compare its quantity to the details from your data collector to determine the variance. Review discrepancies before finalizing the stock count to determine if a re-count may be required.
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Stock Count documents can be created for specific item and stock bins so you can easily compare physically counted item quantities to the “system quantity” stated in Everest. |
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System Cost and Quantity details can be hidden from counting staff to ensure more accurate counts. Inventory values can be displayed at any time by managers who need this information. |
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Physical quantity details can be entered manually, or imported from files created by data collectors in common formats such as Excel or comma delimited. |
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Stock Counts can be tracked in multiple stages to match your workflow. Counters can enter the data, have it reviewed by managers and then final adjustments can be made by accounting staff. |
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You have options to “Block” inventory from being used while the count is taking place or do “Snapshot” to minimize the interruption to operations. |
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Adjustments documents created as a result of the Stock Count are recorded and linked to the stock count for a complete audit trail. |
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Additional features are available in the Options menu such as the ability to print a variance report to view the discrepancies in the physical and system quantity in terms of units, value and percentage. |
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| Serial Number Tracking |
Track price, vendor and transaction history for individual units with serial number tracking. A complete history is maintained for each serial number so you can easily identify details on when it was sold and purchased.
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Use manufacturers’ serial numbers to uniquely identify the items you sell. MFG Serial numbers can be entered manually or automatically when they are in sequence. |
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Associate images and track other details using the Multimedia and Custom Field options of each serial number. |
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Each transaction affecting a serial number is recorded with its date and document number. Drill down to view complete information on the document such as vendor and cost. |
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The user generating each transaction affecting the serial number is also recorded. |
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Barcodes can be printed for each serial number directly from Everest. Scanners can be used for committing serial numbers to sales orders to speed up the fulfillment process, and also reduce errors. |
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| Lot Tracking |
| Track expiration dates and the sales/purchase history for groups of items. Use Everest’s integrated security feature to restrict the sale of products that have passed the expiration date. |
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| Kits |
| Everest lets you group multiple items into a kit or bundle that allows your sales staff to quickly add a list of items to an order. Special pricing rules can be applied to kit items to encourage customers to buy multiple items at the same time. Rules for allowing upgrade/downgrade for individual kit components can also be configured. |
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| Bill of Materials |
| Everest lets you define the components required to build products in light manufacturing environments. Work orders can be created for these assembly items that will automatically move the goods from stock to “in process” to the new finished goods inventory you create. Reports on the Actual and Standard cost for each work order allow you to evaluate variances in the production process. |
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| Barcode Scanning Integration |
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Assign product to sales orders by scanning product barcodes. Now you can avoid the costly mistake of shipping a customer the wrong product. Products that are scanned will be verified with unshipped items on the sales order to confirm you picked the right item and have not picked too many. |
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| Order Picking |
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Pick Tickets can be printed by sales order or in batches. Warehouse staff can find products to pick with reports that tell them the specific stock bin and even define the ideal path to take through the warehouse when multiple picks must be made for a single order. |
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| Shipment Tracking |
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Integration with UPS, FedEx and DHL allow you to ship products accurately and record tracking numbers as part of the invoice so that they are available for lookup by your customers as well by your own staff. Shoppers are happy to have this extra service at their fingertips. |
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| Put Away Report |
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Receiving staff will know exactly where to put away items when they are received. Print reports from the Purchase Receipt to identify exact stock bin where products should be stored. Improved inventory accuracy will help your shipping staff find products more quickly, and better yet, allow you to ship more products with the same headcount. |
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| Bin Management |
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Everest lets you virtually organize inventory into stock bins and areas as if you have physical aisles and shelves in a warehouse. Products can be automatically received to a pre-configured “put-away bin” so your staff will be able to easily find products as they need to be shipped to customers. |
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| Other Integrated Features |
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Everest has many other inventory features that will help take your business to new heights. Contact us today for a demo. |
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